The commercial record should state quantity, number of versions, delivery destination and required arrival date. The physical record should state finished size, shape, stock, printed sides, finish, hole, fold or perforation, attachment and whether any components arrive loose or fitted.
The artwork check covers copy, prices, contact details, colour setup, fonts, images, bleed, safe areas and production layers. Test barcodes and QR codes at final size. For variable output, confirm the authoritative data file, record count, leading zeros, duplicates and representative extremes.
Compare the proof with the written specification and a physical sample where material, colour or feel matters. A screen cannot demonstrate stiffness, metallic reflection, gloss, relief or exact stock colour. Record who approved the final version and when production may begin.
Keep the approved PDF, native source, data and specification under one job reference. For a reorder, identify what has changed rather than assuming every previous material or process remains available. This final check protects consistency across design, production, packing and delivery.
